Baseball Support Group Meeting
Wednesday, February 1, 2012
Present: Todd Ambrosy, Cathy & Scott Appleget, Glenn Averkamp, Elaine Barr, Mark Brewer, Mark Daniels, Tricia Fifield, Laura Hargens, Mary Henry, Eric & Shelley Jacobus, Deanna Lizarraga, Susan Lloyd, Joe Moorman, Ross Oltmann, Darla Parks, Kelly Sass, Scott Unash, Christi Winders. Coach Hoyer.
Call to Order: The meeting was called to order at 6:35 p.m. by Co-Presidents Ross Oltmann and Joe Moorman. Introductions were completed.
Previous Meeting Minutes: The minutes from the January meeting were reviewed.
Treasurer’s Report: Tricia Fifield presented the report .
Booster Club Report: Cathy Appleget reported Mr. Stecker has not heard back from the district about the back stop and may not for a couple of months. He will provide information once he receives it. Coaches are completing budgets and providing information on what is needed. Cathy Thompson and Connie Caviness are putting more pictures on Smug Mug. There is a link on the Activities website. Ideas are being discussed on benchwarmer tickets and how to continue to raise money. Ken T. is looking for someone to assist and eventually take over the Booster Club. Contact him if you are interested in this, or provide your name to Cathy Appleget and she will forward the information on to him. Baseball made $1012.77 from the Kingston Stadium work. There is a minimal amount still outstanding that will go to baseball.
Advertising: Joe Moorman requested Cathy let the Booster Club know we have 15 vouchers from the sports facility in Monticello available for sale for $90 each. This information did go out to the Junior Cougar families. Reviewed the flier posted on the website of advertising rates. Anyone can print this and obtain sponsors. Joe requested a list of past supporters from the non-event fundraiser. Connie may have an old list that will be forwarded to Joe to update and add new sponsors.
Fundraising: The backstop/brick wall website www.kennedybackstop.com was reviewed. It is ready to go, but need to add final numbers once they are finalized. We do have a target list of contacts to get the information out. Will also create a Facebook page, can have people push it through their personal Facebook pages, Twitter account, email blasts and possibly press releases.
The Tax ID number was discussed. We do have one, but it hasn’t been used for 3 years so it became inactive. It can be reactivated, but we will need to file a 990N report, and then do this every year. It is not clear what type of ID we have. Joe is working to find out. Discussed whether it would be beneficial to reactivate or run the money through the Booster Club. Item tabled to March meeting.
The window clings are in from Sign Pro, and we will sell these for $5 each.
Committees for 2012 Season:
Non-Event Fundraiser/Parent Meeting – Will hold the non-event fundraiser/organizational meeting on 2-15-12. The letter is complete and ready to have the players complete to send out. Magnets aren’t ready yet, but will hold mailing until they are inserted. A second meeting will be held 3-14-12 for clothing sales and backstop/brick wall fundraiser. Deanna will work with Susan Lloyd as the contact for the 8th grade.
Clothing – Shelley has everything ready to go for the 3-14-12 meeting date.
Programs/Poster – Coach Hoyer is still finalizing schedule. Once this is completed, the magnets will be done. Scott needs to have all the ad information and artwork turned in by 4-16-12. Team shots will be taken the first week of May. He is working on the program now. He presented a poster design “Limitless”. Design was approved with minor changes.
Water and Lunch for Away Games – Once the schedule is finalized, information will be sent out to the families.
Field: It will be $900 for the shed doors and Lynn Hughes will do the siding at no charge. The color will be hunter green. Work days will start in April. Todd, Ross, Joe and Scott will walk the grounds and begin to create a list of things that need to be completed. Coach Hoyer will review. Information will go to the field coordinators to ensure we have people available to work once a date is scheduled.
Need to get volunteers for field upkeep between double headers and someone to run the scoreboard/ message board during the games. Ross will talk with Jeff Stevens about obtaining an announcer for the sophomore games. Coach Hoyer will provide information on video at a future meeting.
Coach Hoyer Time: Discussed workout programs and changes made to the baseball program. Viewed various videos of programs. Discussed the preliminary budget. Bottom line for income was approximately $30,000, and expenses at about $27,000. These numbers could change with the non-event fundraiser and the backstop/brick wall project.
Adjournment: The meeting was adjourned at 8:50 p.m.
Next Meeting: Wednesday, March 7, 2012 at 6:30 p.m. in the library. Please note the dates for upcoming meetings:
April 4
May 2
Submitted by: Mary Henry
